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Understanding meeting protocols




Most school boards meet once or twice per month and follow basic rules of parliamentary procedure, such as Robert’s Rules of Order. The superintendent and board president typically set the agenda. Several days before the meeting, board members receive a packet containing the agenda and any supporting material.

During the meeting, the board president introduces each agenda item. A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading. This allows the board to approve routine items such as paying bills, approving minutes, etc. by a single unified motion and vote. There is no discussion of items on a consent agenda. However, you can request that an item be removed from the consent agenda and considered by the board as a separate motion.

Boards must conduct all official votes in public at an official meeting (except voting on disciplinary charges against a tenured teacher or administrator). Votes must be taken by a roll call, a show of hands, or other method through which the public can see how each board member voted. You must be present physically or through videoconference in order to cast a vote. The district clerk typically takes minutes of the meeting. View a sample board meetings web page.





Meeting protocols



Most school boards follow basic rules of parliamentary procedure, such as Robert’s Rules of Order.

The superintendent and board president typically set the agenda. During the meeting, the board president introduces each agenda item.

A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading. This allows the board to approve items by a single unified motion and vote with no discussion.

You can request that an item be removed from the consent agenda and considered by the board as a separate motion.

Boards must conduct most votes in a manner through which the public can see how each board member voted. View a sample board meetings web page.