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REGISTRATION OPENS TUESDAY, AUGUST 12 AT 10:00 A.M.

CONVENTION CHANGE AND CANCELLATION POLICY

In the event your plans change, or you are unable to attend, a Convention Registration Change Request Form must be completed and submitted to NYSSBA no later than Friday, October 10, 2025.

Cancellation requests received on Friday, October 10, 2025 or before, will be charged a cancellation fee as follows:

• Cancellation of In-Person Convention: $100 fee
• Cancellation of Digital Experience: $50 fee
• Cancellation of Pre-Convention School Law Seminar: $50 fee
• Cancellation of Pre-Convention Board Officers Academy: $50 fee

All cancellation requests received on Saturday, October 11, 2025 and beyond, will be charged in full.

Online pre-registration closes Friday, October 10, 2025 at 5:00 P.M. Be sure to pre-register to ensure a quick, easy and contactless check-in.

Walk-in registrations welcome.

Showcase your students at NYSSBA’s Annual Convention and Education Expo.

With three exciting opportunities to choose from, your students can demonstrate their talents to 2,500 public education leaders from around the state.

1. Performing Groups: Showcase the diverse talents of your traditional, contemporary and emerging ensembles at all levels. Visit nyssba.org/music.
   Deadline: April 11, 2025
2. Student Exhibits: Share your district’s programs, creativity and skills on our Expo Floor. Visit nyssba.org/booths.
   Deadline: May 9, 2025
3. Student Photos: Send in up to six high-resolution photos that capture the magic and tell the story of your students’ unforgettable moments and everyday triumphs. Email photos to nyssbaphotos@gmail.com.
   Deadline: September 12, 2025
   

We’re excited to see what your students have been up to!

HOW TO RESERVE A ROOM

Before booking a hotel room, you must register for convention. Convention registration opens Tuesday, August 12 at 10am EDT. Hotels will not accept reservations prior to registration opening. A booking link to the hotel reservation system will be posted at the conclusion of the registration process, as well as in the registration confirmation email.

All reservations should be made no later than Monday, September 29, 2025. Reservations will be accepted based upon availability and at a prevailing rate after this time. Note: Rooms may sell out prior to Monday, September 29, 2025, based upon demand.

A major credit card is required at the time of booking to hold each room reservation. Purchase orders and/or district checks will not be accepted as a guarantee.

NO HOUSING BUREAU in 2025
A housing bureau has not been contracted to secure lodging for NYSSBA’s Annual Convention & Education Expo in NYC. If you are contacted by a company making that claim, do not reserve with them. There is no guarantee you will be given the negotiated group rate or cancellation privileges.

TWO AVAILABLE HOTELS WITHIN NYSSBA BLOCK

1. New York Hilton Midtown (Host Hotel)
   1335 Avenue of the Americas, New York, NY 10019
   http://www3.hilton.com/en/hotels/new-york/new-york-hilton-midtown-NYCNHHH/index.html
   (hotel web site for general info; reservation link will be available upon registration completion; reservations must be made online)

   Join Hilton Honors for a Contactless Arrival experience. Check in, choose your room, and skip the front desk using DigitalKey on your phone to access your room. This requires Hilton Honors numbers at the time of reservation. A credit card is required on the app for the reservation to check-in regardless of any pre-payment arrangements. Download the Hilton Honors app prior to arrival.

   Rate: $399 single/double occupancy; $419 triple occupancy; $439 quadruple occupancy
   Reservation cut-off date: Monday, September 29, 2025
   Early departure fee: $399

   Cancellations made 30 days or more prior to arrival will be released without penalty. Those made 29 days or less will be charged for a one-night’s stay to the credit card on file. For example, reservations with arrival date of October 23, 2025, must be cancelled by September 23, 2025, to avoid penalty. Cancellations made September 24, 2025, or later will be charged for a one-night’s stay to the credit card on file.

   Payment by District Check
   For payment of rooms by district check, send the check with a copy of the ST-129 Exempt Certificate and confirmation number(s) to the hotel, Attn: Finance Department, by Friday, September 26, 2025. Note: the online system will automatically assign sales tax. The sales tax amount should not be included in the check payment for tax-exempt organizations. Hotels will not apply check payments that have not cleared the financial institution. If a balance remains upon arrival, a credit card must be presented for payment. A card method of payment will be required upon arrival for incidental charges. A credit card will be authorized for $100 per day. A debit card will be charged upon arrival.

   Payment by District Credit Card
   For payment by credit card, email usotchelpdesk@hilton.com or call 855-274-1414 to request a Credit Card Authorization Form and indicate that you are Tax Exempt and will submit the required forms directly to the hotel. A secure digital authorization form will then be sent via Sertifi. Requests should be sent by Friday, October 3, 2025. A copy of the ST-129 Exempt Certificate and confirmation numbers(s) should be emailed to NYCNH_TE@hilton.com. A card method of payment will be required upon arrival for incidental charges. A credit card will be authorized for $100 per day. A debit card will be charged upon arrival.

   Tax Exemption
   Hotel will honor tax exempt status for charges paid with district check or credit card. Tax will be removed upon arrival, provided the procedure above is followed. Those paying with personal credit cards will incur current state and local taxes.

   For Billing Related Questions
   Email the hotel directly at hiltonny.billing@hilton.com.

2. Sheraton New York Times Square Hotel (Overflow Hotel)
   811 7^th Avenue (at West 53^rd Street), New York, NY 10019
   https://www.marriott.com/hotels/travel/nycst-sheraton-new-york-times-square-hotel/
   (hotel web site for general info; reservation link will be available upon registration completion; reservations must be made online)

   Walk to the Hilton (host hotel): 0.1 miles / 3 minutes

   Rate: $399 up to quadruple occupancy
   Reservation cut-off date: Monday, September 29, 2025
   Early departure fee: $399, plus tax (if applicable)

   On September 16, all existing reservations will be charged a one-night non-refundable deposit to the credit card on file, unless the Hotel has received a check prior to Tuesday, September 16, 2025. Any reservations cancelled after September 16 that were paid in full (example: by a check) will be penalized for one night’s stay ONLY, and the balance will be refunded after the event concludes.

   Payment by District Check
   For payment of rooms by district check, send the check with a copy of the Exempt Organization Exempt Purchase Certificate (ST-119.1) and confirmation(s) to Attn: Accounts Receivable by Tuesday, September 16, 2025. The sales tax amount should not be included in the check payment for tax-exempt organizations. The hotel will not apply check payments that have not cleared the financial institution. If a balance remains upon arrival, a credit card must be presented for payment. A card method of payment will be required upon arrival for incidental charges. A credit card and debit card will be authorized for $150 per day.

   Payment by District Credit Card
   If a credit card authorization form is needed, please email 00nycgrouphousing@sheratonhotels.com prior to Tuesday, September 16, 2025. Upon check-in, a credit card will be required for incidental charges and will be authorized for $150 per day.

   Tax Exemption
   Hotel will honor NY State tax exempt status for charges paid with district check or credit card, if Exempt Organization Exempt Purchase Certificate (ST-119.1) is received with payment. Taxes will be refunded after checkout.

   For Billing Related Questions
   Email the hotel directly at 00nycgrouphousing@sheratonhotels.com. Please note- for individual reservations, the hotel does not provide invoices or proformas. After check-out, a detailed folio will be issued upon request.

GETTING TO NYC

Air

Fly into one of New York City’s major airports: John F. Kennedy International Airport (JFK) or LaGuardia Airport (LGA). Or fly into Newark Liberty International Airport (EWR) in neighboring New Jersey.

Rail

Those starting from a nearby suburb can reach New York City by NJ Transit, Long Island Rail Road or Metro-North Railroad. Amtrak also offers comfortable, convenient service to NYC from cities near and far.

Bus

New York City enjoys service from such companies as Megabus, FlixBus and Greyhound, as well as other local carriers.

Car Service

NYSSBA has a partnership with Sunny’s Worldwide Chauffeured Transportation for transportation to and from the airport. To reserve transportation call 800-949-0949 (option 1) and use NYSSBA’s customer code, #61620. You may also book by email by contacting reservations@sunnysworldwide.com and zac@sunnysworldwide.com.

GETTING AROUND NYC

Walking

New York is an excellent walking city, and getting around on foot is the best way to experience it.

Subways and Buses

The City’s rail and bus system is run by the Metropolitan Transportation Authority (MTA), which operates 24 hours a day, 7 days a week. Use the MTA’s Trip Planner to plan your route.

Taxis and Rideshares

Look for the City’s fleet of yellow taxicabs or use Uber or Lyft for car service.